Part-Time Project Manager Coordinator

at Indiana University
Location Indianapolis, IN
Date Posted July 14, 2021
Category Default
Job Type Full-time




Department Information

The Office of Graduate Medical Education (GME) exercises its authority and its responsibilities for the promotion of educational quality, supervisory oversight, and administrative reliability of IU School of Medicine residencies and fellowships. The office serves as the human resource office for residents and fellows and delivers administrative services for the graduate medical education programs of the School of Medicine. The Office of GME, in collaboration with its affiliated hospitals, provides administrative guidance and professional development for program directors, faculty, residents, fellows, and coordinators to enhance administrative expertise toward fulfilling state and national requirements of ACGME, NRMP, and other specialty organizations.

Job Summary

The Office of Graduate Medical Education (GME) seeks a Part-Time Project Manager Coordinator. The Part-Time Project Manager Coordinator manages project workflow, and assists in daily support of assigned projects, ensuring that projects go smoothly and meet deadlines. As a Project Manager Coordinator, this individual serves as an assistant to the GME Process Improvement - Project Manager.

This role serves supports the mission, goals, and business objectives of the GME Office and supports related activities of the IU School of Medicine (IUSM). This involves managing and planning projects which ensure IUSM residents and fellows are engaging in clinical learning environments, prepared for future healthcare responsibilities, demonstrating measurable excellence in educational and clinical care, and are aligned with the goals and priorities of our local and statewide hospital affiliates.

Fundamental Responsibilities:

  • Coordinates support for project management activities, resource allocation, and communication.
  • Develops schedules designed to meet deadlines and communicates with team members.
  • Monitors project progress and handles moderately complex issues that arise.
  • Ensures projects adhere to frameworks and all documentation is maintained appropriately for each project.
  • Manage projects by utilizing project management methodologies, creating reports as directed, and delivering presentations to stakeholders.
  • Assists with continuous improvement projects aimed at increasing the efficiency and effectiveness of GME work.
  • Assists with data analysis, visualization, and management as needed.
  • Provides light administrative and finance support as needed.



Minimum education: BS/BA required. An educational focus in business administration, management, health care, economics, computer science, math or statistics is preferred. Demonstrated project management, time management, and priority setting skills. Proficient communication, collaboration, team-building, and interpersonal skills.

Proficiency or expertise in the following Microsoft Office programs: Word, Excel, OneDrive, Outlook, PowerPoint, SharePoint, Teams, and Windows. Zoom/Microsoft Teams/other video conferencing software.


Lean/Six Sigma certification (Green or Black Belt) and one to two years of demonstrated experience using process improvement methodologies. One to two years of relevant project management experience.

Proficiency in the following programs: Microsoft Power BI or Tableau; Microsoft Project, Access, and Visio; Visual Media and Adobe Photoshop.

Working Conditions / Demands

Up to 24 hours per week. Due to the COVID-19 pandemic, remote work will be necessary.

Potential for part-time to full-time hire.

This job includes prolonged use of computer, repetitive activities, time pressure, and potential for some stress with multi-tasking and meeting all deadlines. Periodic travel across campus or other campuses for project related meetings are required.

Work Location

Due to the COVID-19 pandemic, remote work will be necessary.

In-person work will occur in the GME office at 635 Barnhill Drive Van Nuys Medical Science Building 116 Indianapolis, IN 46202.

Job Classification

Career Level: Temporary

FLSA: Nonexempt

Job Function: Temporary Hourly

Job Family: Temporary Regular

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Posting Disclaimer

Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

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